Travel Programs Terms and Conditions

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We work with high-quality linguistic and cultural education programs around the world.  This program is a commitment of at least one year.  Our refund policy is very strict.  Please be absolutely certain when registering that you and your family are ready, willing, and able to make this commitment. 


Payment Policy

  • In order to secure your spot, you must pay your $500 registration fee for each participant upon registration. This registration fee is not refundable for any reason.

  • Any discounts will be applied to your monthly payments or if paying in full, will be deducted from your total.

  • If you choose not to pay in full, your payments will be due the 15th of each month with your last payment being due April 15th for summer programs, January 15th for spring programs. 

  • Please keep in mind that monthly payments may add up to more than the total quoted cost of the program due to monthly processing fees and fluctuation in the exchange rate.

  • No registrations will be accepted after February 15th for summer programs and December 15th for spring programs.

  • No cancellations after April 15th for summer programs and January 15th for spring programs.

  • It is the responsibility of the participants to secure funding and make payments on time.

  • Payments must be made on time.  In the case that there are three late payments in a row, your reservation will be canceled without a refund.

Refund Policy-

There are no refunds for any reason.  Our vendors do not refund so we cannot refund.

In the case that the program is canceled due to COVID-19, your registration will be postponed to the following year’s dates or, in some cases, you will be given the option to change to a different program (this option is contingent upon if we have paid the current program partner or not).  The only exception is if there is a program cancellation that cannot be postponed to travel within two years following the original program dates.  A program cancellation means that one or more of the program partners abroad has opted to cancel the entire program rather than postpone.  This does not apply to individual participants or private group cancellations.

While we understand that unforeseen circumstances do happen occasionally, because we work with international vendors, refunds are not able to be made once they have been paid out.  All of our vendors are paid immediately, and in full for each participant.

Additional Information and Policies

  • If you choose to extend your stay in any of the countries or programs- i.e. arrive earlier than the start of the program or leave later than the last day of the program, you are responsible for your own accommodations.  In some cases, we can assist you with this for an extra fee.  

  • For all of our programs, you will need a passport that is valid 6 months beyond your return date.  For some of our programs, you will need a VISA and/or vaccinations.  It is your responsibility to research and make sure you have a valid passport and the proper VISA and vaccinations to travel to the destination.  LW5S and our partners are not responsible for making sure you have the proper documents.  We advise you to listen to our advice and apply for any needed documents in a timely manner.   We cannot legally give you medical advice on travel vaccinations, and we advise you to consult the US Dept of State and the CDC's websites for destination-specific information.  We also suggest you consult a travel doctor.  You are responsible for all fees associated with travel documents and vaccinations- they are not included in the price of your travel.

  • All participants ages 5 and over are required to be fully vaccinated against Covid-19.  All participants ages 5 and over will be required to provide proof of vaccination.  Refusal to provide proof of vaccination and/or vaccination refusal will result in the cancelation of your reservation without refund.

  • You are responsible for procuring travel insurance.  Some destinations require travel insurance, and many of our partners require it.  Travel insurance is not included in the price of the trips.  You must provide proof of travel insurance.  We suggest using Volunteer Card.  

  • You will be asked to fill out additional travel documents and paperwork both from LW5S and our travel partners.  This paperwork must be turned in on time.